Help & Guide

Getting Started

When you first open Kepthouse you'll see a short onboarding flow:

1. Enter your name — this is used for the personalised greeting on your dashboard. You can change it later in Settings.
2. Choose your currency — select GBP, USD, or EUR. This sets the default for subscriptions and warranty costs.
3. You're done! — you'll land on your dashboard, ready to add your first items.

Dashboard

The dashboard is your home screen. It gives you an at-a-glance view of:

• Due & Upcoming Tasks — split into overdue (red), due today (amber), and upcoming (teal). Shows up to 3 of each with a "more" link.
• Expiring Soon — warranties that are about to expire.
• Upcoming Payments — subscription payments coming up, with your monthly total.
• Quick Actions — tap to quickly add a new task, warranty, subscription, or appliance.

Tap any item on the dashboard to jump straight to its detail screen.

Maintenance Tasks

Tasks are the heart of Kepthouse — recurring and one-off jobs to keep your home running.

Creating a task

1. Go to the Tasks tab and tap the + button.
2. Enter a title (e.g. "Service Boiler").
3. Set a due date.
4. Optionally set a repeat schedule (daily, weekly, monthly, yearly with custom intervals).
5. Choose a priority (low, medium, high) and category.
6. Set reminder days — how many days before the due date you want to be notified.
7. Tap Save.

Completing a task

Tap the checkbox next to any task to mark it complete. For recurring tasks, this automatically creates the next occurrence based on your repeat schedule.

Tabs

• Upcoming — tasks that are due in the future or today.
• Completed — tasks you've ticked off.
• Overdue — tasks past their due date. The badge shows the count.

Sorting & filtering

Use the sort options at the top to order by date, priority, or name.

Actions

• Swipe left to quickly delete.
• Long-press for more options: Edit, Archive, Delete, Duplicate.

Warranties

Track warranty expiry dates and never miss a claim window again.

Adding a warranty

1. Go to Vault > Warranties and tap +.
2. Enter the item name, purchase date, expiry date, retailer, and cost.
3. Optionally add a claim URL or phone number.
4. Attach the receipt photo (you can use OCR scanning — see below).
5. Set reminder days (default: 90, 30, and 7 days before expiry).

Status badges

• OK — more than 30 days until expiry.
• Soon — 7–30 days until expiry.
• Urgent — less than 7 days.
• Expired — past the expiry date.

Filtering

Use the filter chips to show All, Expiring Soon, Expired, or Active warranties.

Appliances

Keep a record of every appliance in your home.

1. Go to Vault > Appliances and tap +.
2. Enter the name, brand, model number, serial number.
3. Add the purchase date, price, and where it's located (e.g. "Kitchen").
4. Attach a photo or the product manual as a PDF.

Subscriptions

Track every recurring payment related to your home.

Adding a subscription

1. Go to the Money tab and tap +.
2. Enter the name, amount, and billing cycle (weekly, monthly, quarterly, yearly).
3. Set the next payment date.
4. Optionally add a cancellation URL for quick access at renewal time.
5. If it's a free trial, toggle that on and set the trial end date.

Cost overview

At the top of the Money screen you'll see your total monthly and yearly spend across all subscriptions.

Service Contacts

Save details for tradespeople and service providers.

Adding a contact

1. Open the Contacts screen from the bottom navigation and tap +.
2. Enter the contact name, company, phone, email, address, and website.
3. Select a service type (Plumber, Electrician, etc.) or create a custom type.
4. Rate them 1–5 stars.

Browsing

• By Type — grouped by service type (Plumber, Electrician, etc.).
• By Company — grouped by company name.

Use the search bar to find contacts quickly.

Photos & Documents

You can attach photos and documents to any item in Kepthouse.

• Camera — take a photo directly from the edit screen.
• Gallery — pick an existing photo.
• PDF — attach product manuals or documents.

Tap any attached photo to view it full-screen.

OCR Receipt Scanning

When adding a warranty, you can scan a receipt to automatically extract key information.

1. On the warranty edit screen, tap Scan Receipt.
2. Take a photo of the receipt or select one from your gallery.
3. Kepthouse uses on-device OCR to extract:

• Amount — the total cost.
• Date — the purchase date (supports multiple formats).
• Retailer — the shop or store name.

All OCR processing happens on your device — no images are sent to the internet.

Linked Items

You can link related items together to quickly navigate between them. For example:

• Link a warranty to the appliance it covers.
• Link a task to the contact who does the work.
• Link a subscription to the appliance it relates to.

How to link

1. Open any item's edit screen.
2. Scroll to the Linked Items section.
3. Tap Link Item and choose from your existing items.

Linked items appear on both sides of the relationship, so you can navigate in either direction.

Search

Tap the search icon on the dashboard to open global search. It searches across all item types — tasks, warranties, subscriptions, appliances, and contacts.

Results show the item title, a preview of notes, and a type label. Tap any result to go straight to that item.

Reminders & Notifications

Kepthouse uses Android notifications to remind you about upcoming items.

• Each item type has configurable reminder days (e.g. 7 days, 3 days, 1 day before).
• Reminders are checked once daily using Android's WorkManager — they work even if the app is closed.
• Make sure notifications are enabled for Kepthouse in your Android settings.

Backup & Restore

Keep your data safe by backing up to Google Drive.

Setting up backup

1. Go to More > Backup.
2. Sign in with your Google account.
3. Tap Back Up Now to create a manual backup.

Automatic backup

1. Toggle on Auto-backup.
2. Set your preferred time of day.
3. Optionally enable Run if missed — if the scheduled time is missed (e.g. phone was off), the backup runs as soon as possible.

Restoring

1. Go to More > Backup.
2. Tap Restore.
3. Choose from your available backups (listed with timestamps).
4. Confirm the restore. This replaces all current data with the backup.

Backup versions

Use the version slider to choose how many backups to keep (1–10). Older backups are automatically deleted when new ones are created.

Settings

Access settings from the More tab. Available options:

• Name — change the name shown on your dashboard greeting.
• Currency — switch between GBP, USD, and EUR.
• Theme — choose System (follows your phone), Light, or Dark. Changes apply instantly.
• Notifications — manage reminder preferences.
• Backup — manual and automatic backup settings (see above).

Archive & Recycle Bin

Kepthouse uses a two-stage deletion system:

1. Archive — items you no longer need day-to-day but want to keep. You can unarchive them any time.
2. Recycle Bin — items you've deleted. You can restore or permanently delete them.

Access both from More > Archive and More > Recycle Bin.

CSV Export

Export your data as a CSV spreadsheet from More > Export. This creates a file you can open in Excel, Google Sheets, or any spreadsheet app. Your data is never locked in.

Free vs Premium

Premium is coming soon. During the early access period, all features are available for free.

FAQ